Freelancer Management System (FMS)

Effortlessly bring your freelancers on board and use your customized, searchable directory to quickly assign tasks. Track milestones, progress, and invoices in real-time, ensuring transparency and connectivity throughout the workflow.

a globe of different freelancers and managers

Onboard global talent efficiently

Invite your freelancers with a tailored, automated process and get them onboarded compliantly without the fuss. Collect important forms and information from the start and use our optional Agent of Record (AOR) service to mitigate risks and outsource contract admin. With TalentDesk, managing contracts, onboarding forms and e-signatures becomes a smooth and centralized process.

Get a centralized directory of your freelancers

Your custom-built directory of your external workforce makes it super quick for you to assign work. Simply search and filter your database of freelancers and contractors by rate, skills, reviews, location and more. Check past projects, read reviews or internal private notes and find the right, available person for the job in no time.

Allocate tasks and keep track effortlessly

Assign tasks to the best available people faster than you can get yourself a cappuccino. Faster kick-offs mean timely projects! Effortlessly monitor your checklists, track the progress of tasks and budgets, and manage deliverables in a centralized location. Seamlessly collaborate via our global messaging hub and add team members for complete transparency without the manual work. All without leaving TalentDesk.

Match up freelancer spend and tasks, without the back and forth

Eliminate the need for manual data entry and triple-checking. Download freelancer expenditure reports at a click and match up your accounting codes to your project codes. No more manually syncing freelancer costs to the relevant accounting category or countless emails from accounts. Your end-to-end freelancer management system will do the work for you.

Effortless Freelancer & Vendor Management

Sourcing

Search and hire the crème de la crème of freelancers, for free.

We’ve done the hard work to vet and curate the best freelancers! All you need to do is pick your favorites from TalentMarket and add them to your contractor contact book.

Find out how with Sourcing

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Integrations

Sync with your favorite accounting tools.

Wasting time manually inputting data? Reconcile invoices in real time by allowing TalentDesk to integrate with your existing accounting software.

Find out how with Integrations

Workflow Management

Track time, tasks and budgets with zero effort.

Create your ideal project and assemble your dream team in minutes. Get a bird's-eye-view of your checklists, deliverables and budgets all in one place.

Find out how with Workflow Management

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Open API

Leverage our Open API technology.

Don’t let disconnected processes lead to a domino effect of problems. Custom fit TalentDesk into your pre-existing processes so you never have to leave your central interface.

Find out how with Open API

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Payments

Enjoy the simplest solution for paying freelancers, anywhere.

You’ll never have to deal with numerous invoices again. Receive just one consolidated invoice to pay all of your freelancers cost-effectively, wherever they are located.

Find out how with Payments

Onboarding

Fully customize the onboarding process of your global talent.

Use custom skills and templates to create a knowledge base tailored to your business. Your customized database enables you to find the best available people for a task, instantly.

Find out how with Onboarding

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Compliance

Get your global shield of protection.

We're not afraid to put our name on the line to help you mitigate risks. Hire and easily onboard the best global talent, knowing that we've got your back with our Agent of Record (AOR) service.

Find out how with Compliance

From the blog...

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23 May 2025

What is a Vendor Management System (VMS)? A Complete Guide

Discover what a Vendor Management System (VMS) is and why it’s essential for managing your workforce. Streamline vendor management with ease.

4 Apr 2025

Best Contractor Management Software for 2025

Discover the best contractor management software to streamline workflows, ensure compliance, and simplify payments. Manage global contractors with ease.

12 Mar 2025

What is a Freelancer Management System (FMS)?

A Freelancer Management System (FMS) is software that helps businesses manage independent contractors and freelancers. It centralizes onboarding, task assignment, communication, payments, and compliance.

Who uses a Freelancer Management System (FMS)?

Freelancer Management Systems (FMS) are used by companies of all sizes that hire external workers. Common users include marketing teams, tech startups, media agencies, and global enterprises with distributed workforces.

How does a Freelancer Management System (FMS) work?

A freelancer management system (FMS) works by creating a single platform where businesses can onboard freelancers, assign projects, track progress, process payments, and store compliance documents. It replaces spreadsheets and manual workflows.

Why is it important to manage freelancers with a system?

Using a freelancer management system (FMS) to manage freelancers helps reduce administrative tasks, minimize compliance risks, and improve project visibility. It ensures accurate payments, faster onboarding, and easier collaboration.

Is a Freelancer Management System (FMS) different from an HR system?

Yes. HR systems are designed for full-time employees, while Freelancer Management Systems (FMS) focus on flexible and external workers. A Freelancer Management System (FMS) includes tools for contract-based work and gig economy workflows.

What challenges can a Freelancer Management System (FMS) solve?

A Freelancer Management System (FMS) can solve challenges like delayed payments, missing contracts, unclear task ownership, lack of freelancer visibility, and difficulty tracking budgets across multiple contractors.

Can small businesses use a Freelancer Management System (FMS)?

Yes. Small businesses and startups use Freelancer Management Systems (FMS) to manage part-time freelancers and contractors. It helps save time and stay organized without needing a large HR team.